Urbana council gives initial OK to letting city staff e-file some records

Urbana council gives initial OK to letting city staff e-file some records

URBANA — The city council gave initial approval Monday to an agreement that would allow city staff to record certain documents electronically.

If given final approval next week, staff would use software from Simplifile LC to remotely file documents with the Champaign County Recorder's Office. The office has already entered into a contractual arrangement with Simplifile, according to a city resolution.

At the moment, when city staff wants to file documents with the county recorder, they must go to the recorder's office at Brookens Administrative Center on East Washington Street. The resolution states that the switch to electronic filing would leave more time for staffers to handle other duties.

In other business, the council also gave initial approval to cleaning up job titles in the city code.

Mayor Diane Marlin said the change would reflect title changes in past years and delete offices and titles that haven't had appointees for years, including "city treasurer" and "Office of the Budget Director."

The title of "comptroller" would be changed to "finance director," which city attorney James Simon said already encompasses the duties of both positions — in addition to the position of budget director. And the titles of "chief administrative officer" or "administrative officer" would become "city administrator."

Elizabeth Hannan is the city's finance director, and Carol Mitten is the city administrator.

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