How to Submit News

How to Submit News

How to submit breaking news

Please call The News-Gazette City Desk at (217) 351-5211.

How to submit a news release

Information for all types of news items should be submitted as a written news release to the appropriate department. Most editors cannot take information over the phone because of time constraints. News releases save time for both the publicity liaison and The News-Gazette staff. They also help ensure accuracy. The three most important points to remember in preparing a news release are:

  • Include all basic information in the first paragraph.
  • List the name of someone who may be contacted for additional information or clarification, along with both day and night phone numbers.
  • Be sure to double-check the spelling of all names, addresses and other facts. Avoid the need to publish phone numbers if possible.

News releases should be sent to the appropriate department by e-mail or fax. News releases also may be submitted by mail. Please type or print releases sent by mail on an 8.5" x 11" sheet of paper. If you need more than one sheet of paper, put the name of the organization and the page numbers on each succeeding page. Please include the text within the body of the e-mail. Do not send as an attachment.

Do not worry about your writing style or choice of words. Most items are rewritten. The most important thing is to include all pertinent information, so that the writer can easily rephrase the material into a complete story. Information should be sent three weeks in advance of ideal date of publication. Be sure to keep a copy of your news release in case you are called for additional information.

Submit a news release

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