Assistant Director-Finance & Health Information Services University of Illinois at

Assistant Director-Finance & Health Information Services

University of Illinois at Urbana-Champaign

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About us

Located on the campus of the University of Illinois, McKinley Health Center provides high-quality ambulatory healthcare and health education to students and medical

expertise to University leadership. Through our clinics, resources, and staff, we pride ourselves on providing superior services—specializing in internal medicine, family practice, women's health, and mental health services. We provide high quality care and education to students so they may achieve their educational and personal goals. Achieve your goals at one of the nation’s largest and most active health


The Assistant Director of Finance and Health Information provides a key role in the overall management of financial and information services for McKinley Health

Center. As a key member of McKinley’s executive team, the Assistant Director provides leadership and administrative support for Business Operations, Human

Resources, Medical Records and Management Information Services. The

University of Illinois is an Equal Opportunity, Affirmative Action employer that

recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

Major Duties and Responsibilities:

I. Budget and Financial Activities (25%)

A. Maintains oversight of the Health Center’s fiscal operations to ensure compliance with relevant laws and business practices

B. Develops the annual budget in collaboration with the Director, Assistant Directors and Unit Managers.

C. Provides fiscal guidance and oversight for the business-related functions.

D. Monitors revenue and expenditures and submits reports to McKinley Health

Center management and appropriate University officials.

E. Develops and submits the annual fee proposal for the Health Center

F. In collaboration with appropriate unit managers, determines charges for

fee-for-service activities and commodities.

G. Oversees purchasing including the negotiations of memorandums of

understanding and business contracts in collaboration with University Purchasing.

H. Performs cost-benefit and cost-effectiveness studies of new and existing MHC programs, at the Director's request.

II Medical Records Management: (25%)

A. Develops and reviews unit policies, standards and processes related to the

appropriate maintenance of medical records to meet accepted standards as

required by state and federal regulation, accreditation bodies and industry

standards for ambulatory care records.

B. Reviews paper and electronic medical information systems and works with other appropriate units to make revisions when necessary

C. Plays a pivotal role in the selection, implementation and development of health

information systems

D. Ensures compliance with medical records guidelines as well as rules related to State immunization compliance and tuberculosis screening

E. Establishes procedures to ensure confidentiality of patient information and care records.

III. Personnel (15%)

A. Assures all new staff members receive a general orientation to MHC and SHI.

B. Oversees the recording of academic sick leave and vacation benefits and

assures the accuracy and reporting to University administration.

C. Advises Director to assure that MHC and SHI personnel policies and procedures are consistent with those of the University.

D. Approves staff payroll and change of status documents.

E. Assists in negotiations with independent contractors, prepares contracts and sees that they are expedited throughout the University system.

F. Participates in union contract negotiations.

G. Serves on committees as appropriate.

IV. Supervisory Duties (15%)

A. Supervises the Finance and Business Office personnel who are responsible for the cash sales, purchasing, receiving, accounts payable, accounts receivable,

property accounting and contract management

B. Oversees human resource personnel in the performance of academic

professional and civil service searches and assures compliance with all campus and state policies regarding hiring practices, advises on performance and personnel


C. Medical Records/MIS: Provides administrative oversight and unit leadership for Medical Records and MIS.

V. Executive Leadership responsibilities (10%)

A. As a member of the Senior Leadership Group, provides leadership and support in the overall management of administrative, clinical, and business services at

McKinley Health Center.

B. Ensures compliance with standards defined by the health center, campus, state, federal as well as external agencies. Supports and participates in review processes as they relate to designated units and the Health Center.

C. Serves as a resource in the evaluation, selection, procurement, implementation, training and health center-wide adoption of electronic information systems and

Medical Records/MIS.

VI. Other Duties (10%)

A. Serves as an advisor to the MHC Director and top management on University

finance and human resource policies and procedures.

B. Completes special projects as requested by the Director.

C. Responsible and accountable to support and ensure a culture of safety, quality and risk management including compliance with ethics


Required: Master’s degree in health-related field, Library Science or Business

Administration, Minimum of five years of budget and financial planning experience, Three to five years of progressive management experience

Preferred: Previous experience in budgeting and financial planning in higher

education, Credentialled as a Registered Health Information Administrator,

Experience building out an electronic medical record (EMR) in conjunction with and EMR vendor

Application Procedures:

To ensure full consideration, complete applications must be submitted by October 20, 2021. The committee may begin reviewing applications before the closing date, but no decision will be made until after the closing date. Please complete your

candidate profile at and upload a cover letter describing

qualifications for the position, your current resume and the names and contact

information for three professional references. All requested information must be

submitted for an application to be considered complete. For further information

regarding application procedures, you may contact Tiffany Rice at 217.300.5545 or This is a full-time 12-month academic professional position with a start date as soon as possible after the closing date. Salary will be commensurate with qualifications.

University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. The

University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize

inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.